Liability
The Spreadsheet Liability
- ✕ Manual deletions with no recovery path
- ✕ Formula errors that silently corrupt data
- ✕ Version chaos — Final_v2_REAL.xlsx
- ✕ No mobile utility for field teams
Operational Systems for Greek SMEs
We turn business-critical spreadsheets into unbreakable internal web applications.
One corrupted formula. One accidental deletion. One person leaving with the master file. That's all it takes to lose months of operational data. We eliminate that risk — permanently.
app.craftifyworks.internal/dashboard
Live Operations
Compliance Dashboard
The Transformational Gap
What separates fragile spreadsheets from engineered operational systems built for scale.
Engineered
The Engineered System
- ✓ Relational cell locking — edit only what you own
- ✓ Live multi-device sync across teams
- ✓ Rule-based permissions by role and department
- ✓ Automated alerts for compliance deadlines
Real Project Example
Fleet compliance tracker: Excel → live app in 3 weeks
An anonymised Piraeus fleet operator replaced a shared compliance spreadsheet with a secure internal application — certificate expiry, vessel status, and audit history in one place.
Before
Shared Excel workbook
- ✕12 vessels, 40+ certificates — one master file on a shared drive
- ✕Expiry dates tracked manually; two missed renewals in 6 months
- ✕No audit trail when cells were edited or overwritten
- ✕Operations manager checked the file once a week from the office
VesselCertificateExpiryStatus
MV AlphaSafety Cert12/03/26OVERDUE
MV BetaISM Audit—#REF!
MV GammaClass Survey08/07/26OK
After — Week 3
Live compliance application
fleet-compliance.internal
Compliance Dashboard
Fleet Certificate Tracker
12
Vessels
2
Expiring
0
Overdue
MV Alpha · Safety CertDue in 14d
MV Gamma · Class SurveyValid
MV Delta · ISM AuditValid
Anonymised UI mock — representative of a delivered project. Alerts, roles, and mobile access included.
The Offer
A fixed-scope project — not open-ended consulting
We build a custom internal web application mapped to your existing spreadsheet — your workflows, your fields, your business rules.
Fixed 3-week delivery. Hosted and maintained by Craftify Works. You own your data. No IT team required on your side.
What you get
Fixed-scope build
One operational system, scoped and priced before work begins — no scope creep.
Hosted application
Secure cloud deployment with backups, uptime monitoring, and managed infrastructure.
Team training
Hands-on onboarding for every user role before go-live — not a PDF manual.
4 weeks post-launch support
Bug fixes and minor adjustments included for one month after deployment.
Zero client-side maintenance
We handle hosting, updates, and infrastructure. Your team uses the system — they don't maintain it.
Delivered With Every Project
What your system includes
Every application we build ships with these capabilities — configured for your team, not sold as a separate product.
Secure User Authentication
Only verified team members access your operational data. No more shared passwords, no more unauthorised edits from unknown devices.
Granular User Roles
Define exactly who can view, edit, or approve each record — by role, department, or seniority. Your data structure mirrors your actual organisation.
Automated Email Notifications
Deadlines, approvals, and exceptions trigger automatic alerts to the right people. Nothing slips through because someone forgot to check a spreadsheet.
Audit Trail Logging
Every change is timestamped and attributed to a named user. Full accountability for every record, forever — critical for compliance and dispute resolution.
Responsive Mobile Access
Field teams update records from any phone or tablet in real time. Same data, same permissions, zero friction — no more calling the office to check a file.
Real-Time Performance Dashboards
Leadership sees live KPIs and operational metrics the moment data changes — not a stale export from yesterday. Make decisions on truth, not lag.
Proven Delivery Process
The 3-Week Migration — From Spreadsheet Risk to Operational Certainty
A proven pipeline from spreadsheet audit to production deployment — structured, predictable, and managed.
Week 1
Spreadsheet Audit
Map every sheet, formula, and business rule. Redesign the data model for integrity before migration.
Week 2
System Migration
Migrate historical data with validation checkpoints. Configure permissions, alerts, and workflows.
Week 3
Cloud Deployment
Go live on secure cloud infrastructure. Team training, handover, and managed hosting included.
Week 1
Spreadsheet Audit
Map every sheet, formula, and business rule. Redesign the data model for integrity before migration.
Week 2
System Migration
Migrate historical data with validation checkpoints. Configure permissions, alerts, and workflows.
Week 3
Cloud Deployment
Go live on secure cloud infrastructure. Team training, handover, and managed hosting included.
⚡ We take on a maximum of 3 new projects per month — 2 slots currently available
Ready to eliminate your spreadsheet risk?
Book your Operational Diagnostic. We review your spreadsheet infrastructure and identify your top 3 data risk points — in 30 minutes, with a clear action plan.